Data protection information

Data protection information

Controller of this website:
Menschenrechtszentrum Cottbus e. V.
Bautzener Straße 140
03050 Cottbus
Telephone: +49 (0) 355 / 290 133-0
Fax: +49 (0) 355 / 290 133-33
E-mail: info@menschenrechtszentrum-cottbus.de

1. Server log files
Each time you visit our website, the following information is collected and stored by us or our hosting provider in order to provide the website:

• the current anonymised IP address of the end device used to visit our website,
• date and time of access,
• access status/HTTP status code,
• amount of data transferred in each case,
• request destination (page, sub-page when applicable),
• operating system of the end device which you use to visit our website,
• browser (type, version & language settings).

The data listed above is not merged with other data.

The legal basis for this data processing is Art. 6 para. 1 sentence1 lit. f GDPR. It is our legitimate interest to display the website to you, to provide necessary functionalities and to ensure the stability and security of our systems. The log files are deleted 7 days after collection.

Hoster: hyperworx Medienproduktionen (Görlitzer Str. 17-18, 03046 Cottbus) 

2. Use of contact forms and other communication channels on this website

a) Contact option by e-mail
If you contact us by e-mail, your e-mail including the contact data you provided is stored with us for the purpose of processing the enquiry and for any queries we may have. The legal basis for the processing of the data is Art. 6 I lit. b GDPR, insofar as your enquiry relates to the conclusion of a contract. In other cases, the basis is Art. 6 I lit. f GDPR. The legitimate interest lies in the processing of your request. Your data is deleted after processing has been completed, provided there are no legal retention obligations that prevent this.

b) Use of contact forms for an order
The primary purpose of the contact form is for placing an order. The mandatory fields are:

• item and number,
• surname, first name,
• delivery and billing address,
• e-mail

If you wish to be contacted by telephone, please add your telephone number and a note to this effect to your enquiry.

We need this data in order to process your order request. If we have the requested item available and your order can be confirmed, you will be sent a confirmation email with payment details straight away. If the item is not available, you will be sent a notification via your chosen communication channels.

For the payment, your bank and credit card details will be processed by payment service providers. We receive information from them as to whether the payment has been successfully processed.

The legal basis for this processing is the contract initiation or the contract fulfilment according to Art. 6 para. 1 lit. b GDPR.

After termination of the contract, we delete your data unless we are legally required to retain this data. The storage period for your data after the successful order is determined by the German Commercial Code (HGB) and the German Tax Code (AO); the retention period is 10 years.

3. Newsletter

The press mailing list offers you the opportunity to inform yourself regularly about news from our association. To register for our press mailing list, please send us an e-mail: info@menschenrechtszentrum-cottbus.de with this request. Your e-mail address is stored in our mailing list. Other data that you have sent to us, e.g. name or your other contact details, are not stored in the mailing list.

There is no reach measurement or monitoring of your reading behaviour.

The processing of the data entered in the registration form and the sending of press releases is carried out on the basis of your consent in accordance with Art. 6 para. 1 lit. a GDPR.

You have the right to withdraw this consent at any time. This is done in the same way as the registration. For this, please send us an informal notification by e-mail: info@menschenrechtszentrum-cottbus.de. The withdrawal of consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the withdrawal.

The registrations for the newsletter are recorded by storing your e-mail in order to be able to provide evidence of the registration process in accordance with the legal requirements. These are stored for up to three years to the end of the year after withdrawal of your declaration of consent. During this time, you will not receive any newsletters, your e-mail address will no longer be used to send the newsletter.

The recording and storage of the registration process is carried out on the basis of Art. 6 I lit. c GDPR, for the fulfilment of our accountability obligations according to Art. 5 II GDPR as well as for the defence of legal claims, which depend on the proof of consent.

4. Use of service providers for the provision of the website

For the provision of the website, we use the services of providers who process personal data on our behalf or through whom access to personal data cannot be ruled out. We have concluded contracts for order processing with these service providers in accordance with Art. 28 GDPR. The legal basis for this is Art. 6 para. 1 lit. f GDPR. These are our hosting provider and technical support provider. These service providers have their registered office within a country of the European Union or the European Economic Area.

5. Website tracking using Matomo

This website uses the web analytics service Matomo to analyze and regularly improve the use of our website. The statistics obtained allow us to improve our offer and make it more interesting for you as a user. The legal basis for the use of Matomo is Art. 6 para. 1 p. 1 lit. f DS-GVO.

Cookies are not stored for this purpose; the IP address of the user is anonymized, which means that a direct reference to a person can be excluded. The IP address transmitted by your browser via Matomo is not merged with other data collected by us.

Information from the third-party provider on data protection is available at https://matomo.org/privacy/.

6. Your application

You can apply to our association electronically or by post. Of course, we will only use your details to process your application.

Please check with your e-mail provider whether the e-mails transmitted are access-protected.

The actual scope of the processing depends on the information you send us. The personal data can be found in particular in your cover letter, curriculum vitae and the enclosures attached to your application. In individual cases, special categories of personal data (Art. 9 GDPR) such as health data (e.g. degree of disability) or religious data (e.g. denomination of the applicant) may also be collected.

The processing is carried out exclusively for the following purposes:

• to initiate and establish the employment relationship in accordance with § 26 of the German Federal Data Protection Act (BDSG) and
• to contact you in case you are considered for an alternative position.

If we are unable to make you a job offer, if you reject a job offer or withdraw your application, we reserve the right to store the data you have provided based on our legitimate interests (Art. 6 para. 1 sentence 1 lit. f GDPR) for up to 6 months from the end of the application process (rejection or withdrawal of the application). After that, the data is deleted. The storage is especially for evidence purposes in case of a legal dispute.

7. Your rights in connection with the processing of your personal data

a) You have the following rights in relation to us regarding your personal data:

• right to information,
• right to rectification or erasure,
• right to restriction of processing,
• right to object to processing,
• right to data portability.

b) If you wish to exercise your legal rights, please contact our data protection officer.

c) You also have the right to complain to a supervisory authority about our processing of your personal data.

Right to object to processing based on Art. 6 para. 1 sentence 1 lit. f GDPR:

Insofar as we base the processing of your personal data on our legitimate interest, you may object to this processing. This is especially the case if the processing is not required for the fulfilment of a contract with you, which is indicated by us in the respective description of the processing. When you exercise such an objection, we ask you to give the reasons why you do not wish us to process your personal data as we do. In case of your justified objection, we review the matter and either discontinue or adapt the data processing or inform you of our compelling legitimate grounds for continuing the processing.